01
Map your current lead flow
We look at where leads are actually coming from now, including forms, calls, email, Facebook, or multiple channels.
Built specifically for HVAC businesses
Stop losing HVAC jobs to missed calls and slow follow-up.
Miss the call, lose the race
Pulse Intake installs a cleaner lead intake system that captures new inquiries, alerts you fast, and helps you respond before the next company does.
Best fit for owners handling roughly 5 to 50 jobs per week who already generate leads but know money is leaking at the front end.
Fast review. Clear next step. No dragged-out pitch.
Built for
HVAC owners
Best fit
5 to 50 jobs / week
Focus
Faster lead response
Incoming lead
Missed call auto-captured
Response priority
Speed beats the next contractor
Problem
Most HVAC owners do not have a lead problem. They have a speed-to-response problem.
01
A new lead calls while you are on-site, the office is busy, or it is after hours.
02
Follow-up gets delayed, the customer keeps shopping, and the next HVAC company answers first.
03
You paid to generate the lead, but weak intake and slow response quietly kill the job.
Every missed call is not just a missed call. It is a customer deciding who gets the job. If the lead sits while you are on-site or juggling the office, the next company that responds first usually controls the conversation.
Pulse Intake exists to tighten that front-end gap before your marketing spend, reputation, and demand get wasted by a sloppy first response.
Solution
A cleaner intake system so fewer leads slip through the cracks.
Pulse Intake helps HVAC businesses close the gap between a new inquiry and the first real response. The goal is simple: fewer missed opportunities, cleaner lead visibility, and more booked jobs from the demand you already generate.
The first offer is AI Lead Intake Automation, which focuses on intake, alerting, and follow-up logic. Over time, Pulse Intake can expand into website builds and related systems, but the immediate win is protecting the leads you already have.
Lead capture from website forms, email, Facebook leads, and missed-call workflows
Clean intake logging into Sheets, Notion, or your existing CRM
Owner alerts so hot leads do not sit unnoticed
Optional customer confirmation texts and missed-call auto-texts
A system built around tools you already use instead of more software clutter
How it works
Three steps. No extra software circus.
02
Install the intake system
We connect the flow so new inquiries get captured, organized, and pushed into a cleaner response process.
03
Respond faster and lose fewer jobs
You get a tighter front-end system so fewer hot leads slip through the cracks while your competitors move first.
Specificity
Focused on one niche, one problem, and one clear outcome.
Pulse Intake is built specifically for HVAC because the sales problem is obvious: inbound leads are high intent, response speed matters, and missed calls cost real jobs. The offer is narrow on purpose so the system can be more useful.
Instead of trying to be a broad automation shop, Pulse Intake focuses on tightening the front of the pipeline for owner-led HVAC businesses that already have demand but need cleaner intake, faster alerts, and a more reliable first response.
Proof
A real system beats vague promises.
The strongest proof right now is showing the workflow, the logic behind it, and the kind of visibility an HVAC owner actually wants when a new lead comes in.
System preview
Missed-call intake workflow
Live logic
Lead flow
01Lead calls or form comes in
02System captures the inquiry
03Owner gets alerted fast
04Next step is clear before the lead goes cold
Workflow artifact
This workflow visual shows the exact kind of front-end handoff Pulse Intake is built to tighten when a new HVAC lead comes in.
Workflow snapshot
Missed call to owner alert in one clean flow
The core proof is the system itself: inquiry comes in, the lead gets captured, the owner gets alerted, and the next action is clear instead of getting buried.
Stack-ready setup
Built around the tools HVAC operators already use
Pulse Intake is designed to plug into forms, email, Zapier, Sheets, Notion, and follow-up tools without forcing a full software reset on day one.
Early momentum
Positioned for owner-led shops that need response speed first
This offer is built for HVAC businesses that already generate demand and want a tighter front-end system before spending more on marketing or replacing everything they use.
Workflow map showing how a missed call or form submission moves into owner alerting and follow-up.
Built to plug into the stack you already use instead of forcing a software reset.
Designed to make response speed visible before leads disappear into voicemail or inbox clutter.
Pricing
Simple pricing. Clear scope. No fake complexity.
The current offer is designed to be straightforward: a one-time install for the core system, optional add-ons where needed, and optional maintenance if you want support after setup.
Core Install
Most Popular$750
One-time setup
Up to 2 lead sources connected
Dashboard logging into Sheets, Notion, or your CRM
Owner alerts and core workflow setup
Calendar booking capture where relevant
Testing and a 14-day tweak window
Add-ons
Starting at $150
Great if you want missed-call auto-texts, customer confirmations, or custom intake logic.
Maintenance
$75–150/mo
Optional support for monitoring, troubleshooting, and updates after launch.
Software costs from providers like Zapier or Twilio, if used, remain billed by those platforms separately.
Add-ons
Optional upgrades if you want tighter response coverage.
Owner SMS Alerts
Get a text when a new lead comes in so response does not depend on luck.
Customer Confirmation SMS
Acknowledge the inquiry fast so the lead knows they were not ignored.
Missed Call Auto-Text
If you miss the call, the customer still gets an immediate next step.
FAQ
The practical questions owners ask first.
Do I need to give you my passwords?
No. Where account access is needed, you should authorize connections directly through your own tools and permissions.
Do you replace my CRM?
Not unless that is part of a larger future build. The current focus is improving intake and follow-up using the systems you already have.
Who is this best for?
The best fit is an HVAC business already getting inbound opportunities but losing speed at the front end because calls, forms, and follow-up are not handled cleanly enough.
CTA
Get a free intake audit.
We will look at how leads come in now, where response slows down, and what the clearest next step is for your HVAC business.